Venture · HR Tech
The candidate database for the recruitment team, across India and the UAE.
- Group
- Special Minds
- Year
- 2026
- Markets
- India, UAE
- Status
- Private platform
The brief
My role
Founder of Special Minds. I shaped the product with our recruitment team.
Overview
Special Minds Talent is where the recruitment team keeps every shadow teacher, therapist and specialist, checks them, and matches the right person to a family or a school.
The challenge
Hiring for children demands speed and rigour at the same time. CVs arrived in every format, background checks lived in folders, and sharing a profile with a family risked exposing personal details.
2
Offices on one database
16
Background checks in 4 groups
20+
Search filters
16
Candidate roles covered
What we built
We built one database for both offices. CVs are read into the form beside the original, background checks switch on by role and country, matching explains itself, and families get private, expiring profile links without contact details.
The pieces that make it work, for the people who use it every day.
Two offices, one database
Pick India or the UAE at sign-in; people who work across both can switch.
CV reading
Upload a PDF, Word file or photo and the form fills itself beside the original.
Safer recruitment
Sixteen checks in four groups, chosen by role and country, with expiry dates and documents.
Matching you can explain
A tick or a cross for each must-have, with the reason, instead of a mystery score.
A clear pipeline
Shortlisted, interested, profile sent, meeting or trial, placed.
Private share links
Families and schools see a profile without contact details, pay or ID, and answer in one tap.
This is a private platform, so the screens are an illustrative mock-up with sample data.
How it came together
- 01
Listen
Worked from the recruitment team's real day, including recruiters' own voice notes.
- 02
Rules
Turned safer-recruitment standards into a checklist the app enforces.
- 03
Privacy
Encrypted documents and a privacy review against India's and the UAE's data laws.
- 04
Ship
Released in October 2026, then refined from recruiter feedback.
Built with
Markets and languages
The outcome
The team finds, checks and places the right person faster, without ever exposing a candidate's private details.
Marketing Services
Magnetic Keys
